Safety is a multi faceted culture that has a range of critical functions. Each of these has been designed with a 360 degree integration with all stake holders, risk, action and creating a safe and healthy work environment.

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Permit to Work

A comprehensive module designed to manage permits and authorizations required for specific work activities to ensure compliance and safety.

Drive consistency in permit activities across an organization
Assign and track action items to closure.
Automate notifications based on permit details.
Easily complete administrative tasks such as tracking and filing of permits.
Manage document permits, expirations, using the in-app verification step.
Configure Permit Review/ Approval process and Closeout Authorization

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Audit

A comprehensive module designed to simplify health and safety audit processes ensuring an elevated safety process throughout the terminal that fosters a culture of compliance.

Simplify audit management process through automated actions.
Process enhancements automating audit scheduling, streamlining data collection.
Achieving Safety and Compliance adhering to safety regulations and standards.
Improved safety culture through proactive approach to safety, accountability, and improvement.
Customizable audit templates to meet standards and industry demands.
Real time data collection increasing audit efficiency and accuracy.

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Non-Conformity

The Non-Conformance module of Qavach ensures you meet the various requirements specific to non-conformance across the organization in an effective, efficient and simple manner. The cost of quality non-conformance can be significant, making it crucial for all companies to actively reduce such events.

Minimizing non-conformance helps ensure product quality, safety, and regulatory compliance. The non-conformance management solution facilitates the identification, documentation, and tracking of non-conformance, enabling companies to react promptly. It allows for a centralized repository of all non-conformance reports, making it easier to conduct analyses, implement corrective actions, and verify their effectiveness.

Automated reminders, notifications, and pre-defined workflows can accelerate the non-conformance resolution process, while robust reporting tools enable better monitoring. Ensure quality improvement by managing non-conformance Reports (NCRs) across the Organisation. Record, investigate, correct, and learn from NCRs with the Qavach non-conformance Management solution.

Any rejections, customer complaints, deviations against established processes, applicable standard(s), customer requirements, contractual requirements, legal, statutory, or regulatory requirements, HSE incidents or organizational standards can be addressed as a non-conformity. The Software Non Conformity Management Module allows one to analytically record each event in which the specified requirements were not met, according to what is provided by the regulations.

Corrective and Preventative Action

Corrective and Preventive Action (CAPA) is a vital component of quality management that aims to identify, correct, and prevent issues and nonconformities in various industries. Our platform is a proactive approach helping organizations improve their processes, reduce risks, and ensure compliance with industry standards. The Qavach Action Management is the glue that binds and brings all the product’s core modules together.

Complete Corrective Action Management with rapid closure
Seamless integration with Incident, inspection, root-cause analysis and risk
Workflows with Alerts, notifications, reminders and escalations to ensure compliance
Post completion automated inspection scheduler for checklists and sign-off
Cost of action as well as impact analysis

Yard Inspection

An essential part of the Operations teams Walk-About toolkit, this feature is available on a tablet, and allows for detailed inspections to be carried out across the various terminals on a schedule.

The Qavach Yard Inspection allows for photos, videos, voice notes as well as to have checklists and investigate events on the fly.

Designed by HSE professionals, there is granularity in detail and complete integration to the main Observation and Incident modules. With its own alerts, notifications, reports and dashboard it is almost a stand-alone HSE system

Checklist

The checklist module is a central hub across the QAVACH, facilitating the creation of a variety of dynamic and intelligent checklists, and making them available across different processes and to various departments.

Checklists can be cloned and modified, saved as favorites, or assigned to special projects. They can be delivered with highest relevance to the top, or sequential order. The system has a high degree of memory recall of check-list results across different operations and incidents.

The module retains a repository of used checklists and an easy library and audit trail. Reports allow the user to see infringements and compliance percentages.

Vessel Register

A ship berthing at the port to work cargo, effectively becomes an extension of the terminal, and a very high level of risk attaches to terminal employees who may need to board the vessel.

The Register maintains a quality and compliance status of each visiting ship, with detailed checklists much the same as Port State Control, but with a focus on all aspects that may impact the terminal or employees.

Qavach will alert the inspectors of previous deviations and also be able to share this information with terminals of the same group.

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